Drive Enrollments With Our Modern Medicare Seminar Marketing System
We help Medicare insurance agencies consistently connect with high-quality prospects and grow their client base through our proven seminar marketing system.
Seminars are one of the most effective ways to build personal connections and generate high-quality Medicare leads. If you’ve stopped doing seminars because of the rising cost of mailers or struggled to fill seats, we offer a smarter, more scalable solution.
Why Seminars Are the Key to Growing Your Medicare Business
Engaged Leads > Cold Leads
Seminar attendees are highly engaged, arriving ready to listen and learn, making them far more likely to convert than cold leads from traditional mailers or lists.
Cost-Effective Lead Generation
Direct mail works, but lower response rates and rising costs make it hard to justify. Our strategies deliver engaged prospects at a lower cost-per-lead.
Building Personal Connections
Seminars create in-person interactions that build trust quickly—something cold calls and other traditional marketing approaches often fail to achieve.
Scalable for Your Entire Agency
Our seminar system scales seamlessly, whether you’re a solo agent or need to implement it across a large agency with multiple downline agents.
1. Venue & Timing Selection
We provide recommendations on the best venues, times, and event formats based on what’s proven to drive attendance, giving you a strong foundation for your seminar.
2. Launch & RSVP Generation
We launch your campaign a few weeks before the event to generate RSVPs and fill your seminar with engaged prospects in your local market.
3. Attendee Confirmations
Our system sends automated reminders to ensure prospects don’t forget about the event. This is also where you confirm your attendees to maximize turnout.
4. Maximize Post-Seminar
We help you keep the conversation going after the seminar with follow-up processes that nurture your leads and turn attendees into clients.
5. Ready to Scale?
Our process is easily replicated across multiple agents and events, giving you the ability to scale up your seminar marketing for downline agents without sacrificing quality.
How Our Proven Seminar System Works
We’ve fine-tuned our seminar marketing process to ensure you get the best results, from filling your events to converting attendees into clients. Plus, our system is designed to be scalable—whether for a single agent or an entire downline.
WHY US?
Key Results at a Glance
We offer a turn-key marketing system that delivers high-quality results without custom builds, long-term contracts, or the need for a learning phase—our experience in the Medicare market means we hit the ground running.
Our proven process has helped run hundreds of seminars, generating thousands of qualified leads with modern marketing strategies. Whether you’re a solo agent or managing a large team, our system is ideal for implementing a consistent, monthly lead generation strategy that drives growth.
258+
Agents Served
96k+
RSVPs Generated
$9m+
Client Revenue Generated
What Our Clients Say
I don’t have to fight to get somebody’s attention. The people are actually coming to me, and I’m able to answer their questions, provide information, and the rest takes care of itself.
Paul Zobel
American Senior Benefits
We have done seminars in the past with little success. We just had our 1st seminar with Keywave at a library and had 15 people at the event. We look forward to a very long partnership.
Mike Braun
Franklin Benefits Group
The entire team at Keywave have been phenomenal to work with. They are lightning quick to respond and are very astute when it comes to compliance and designing relevant content. I've looked for these guys for 15 years & I finally found them!
Jory Mages
Mages Group
It's been great in establishing my brand in this area; people know who Mid Michigan Medicare is now."
"My business has grown a ton just by using Keywave."
David Deaton
Mid-Michigan Medicare
Helpful Resources
Want to learn more? Check out these helpful articles and guides to enhance your seminar marketing.
FAQs
Check out some of our most commonly asked questions prior to booking a call.
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What types of Medicare seminars do you help market?
We support a variety of Medicare seminars, including educational seminars, sales and marketing-focused seminars, and AEP (Annual Enrollment Period) seminars. These events target individuals turning 65, those over 65 approaching their initial enrollment, and those over 65 seeking alternative coverage.
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How many people will you get to my seminar?
Attendance can vary depending on factors such as your location, target audience, and whether you offer incentives like a meal. Our system typically helps generate 15-25 attendees per seminar. However, variables like population density, venue selection, and whether or not you follow up with leads personally can significantly impact turnout. While we handle the advertising and RSVP process, calling your leads before the event is crucial to maximizing attendance.
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How does the RSVP and reminder process work for seminar attendees?
We create a custom landing page where prospects can register for your seminar, and our system sends automated email and SMS reminders to increase attendance. However, personal follow-up is crucial—before the seminar, it helps ensure higher turnout, and after the seminar, it is key to converting attendees into clients. While our system automates reminders, agents must engage with their leads directly to get the best results.
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Is your system suitable for both solo agents and large teams?
Yes, our system is scalable for solo agents implementing monthly seminar strategies or larger teams looking to run multiple events. We manage marketing and RSVP generation, so you can focus on presenting and following up with leads.
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Do I need experience running seminars to benefit from this system?
Experience running seminars is beneficial, but not required. The most important factor is your ability to present effectively and convert leads into appointments. We handle getting prospects into the room, but you are responsible for delivering the seminar and engaging with leads.
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What factors impact the success of my seminar?
- Location (urban vs. rural areas)
- Venue choice (restaurant, community center, etc.)
- Offer type (meal vs. no meal)
- Weather on the day of the event
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How much involvement is required from me to set up and run a seminar?
You’ll handle the seminar planning, including selecting the venue and submitting details through our client portal. Communication with leads is essential. While we provide automation to assist with reminders, agents need to call and personally engage with their leads to maximize conversions.
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Do I have to offer a meal at my seminar?
Offering a meal is not required, but we encourage it as it tends to increase response and attendance rates. Even if some attendees initially show up for the meal, you can still convert them into clients with a strong presentation and rapport-building.
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What costs are involved in using your system?
You will be responsible for the costs of the venue, meals, and any promotional items for your seminar. Our service involves software costs, a marketing service fee, and an advertising budget to drive RSVPs and fill your seminar with qualified prospects.
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How do you handle compliance for Medicare seminars?
We stay up to date with CMS (Centers for Medicare & Medicaid Services) regulations and incorporate feedback from clients' compliance departments to ensure our campaigns are compliant.
While we do our best to align with Medicare compliance, it is ultimately your responsibility. We are able to work with your compliance department to get CMS marketing materials officially approved if needed.
Ready to Get Started?
Ready to start filling your seminars and driving enrollments? We’ll guide you through the process, from promotion to follow-up.
